Adoption Information Registry Application in New York : health.ny.gov

Organisation : Department of Health
Facility Name : Adoption Information Registry Application
State : New York
Country : USA
Website : https://www.health.ny.gov/vital_records/adoption.htm

What is Adoption Information Registry in New York?

If you are adopted, or if you placed a child for adoption, or if you are the biological sibling of an adopted person, you may wish to learn more about your birth family. The New York State Health Department’s Adoption Registry can help and even facilitate a reunion. The New York State Department of Health Adoption Information Registry is the only official registry for people born or adopted in New York State. We are the only registry authorized to access sealed information. We advise you not to share your confidential information and documents with outside entities.

Related / Similar Facilities : Fetal Death & Still Birth Certificate Application in New York 

How do I register For Adoption Information?

If you want to register, you must submit a signed and notarized application.
If you are registering as the Adoptee or as a Biological Sibling of an Adoptee, you must include a photocopy of your current birth certificate including parents’ names.
Applications received from an adoptee or biological sibling without a copy of the applicant’s birth certificate will be returned without processing.
Adoptees born in New York City who do not have a copy of their amended birth certificate should order one directly from New York City.
Please see the New York City Department of Health and Mental Hygiene web site for more information.

Change of address:
If you have already registered and wish to update your address with the Adoption Information Registry, do not submit a new application; simply notify us in writing of your new address. Include your Registry Number or your name and date of birth so that we can update your application. Send to: Adoption Information Registry, New York State Department of Health, P.O. Box 2602, Albany, NY 12220-2602

You can download your application as a PDF document from the choices listed below:

** Adoptee Registration Form (pdf, 651 kb, 2 pp.)
** Birth Parent Registration Form (pdf, 18 kb, 2 pp.)
** Biological Sibling Registration Form (pdf, 19 kb, 2 pp.)

Printing Instructions:
** Use the “Print” button in the Adobe® Reader® menu bar to print the application.
** Do not attempt to print the application using the print command in your browser.

If you prefer, you can request an application by writing to:
Adoption Information Registry
New York State Department of Health
P.O. Box 2602
Albany, NY 12220-2602

What kinds of information are available?

Three kinds of information are available: non-identifying, identifying and medical.
1. Non-identifying Information:

If you are adopted you can get non-identifying information about your birth parents even if they do not register with the Adoption Registry or consent to sharing. This includes their general appearance, religion, ethnicity, race, education, occupation, etc; and the name of the agency that arranged the adoption, and the facts and circumstances relating to the nature and cause of the adoption.
** Please be advised that an adoptee’s birth location and birth date are never changed on an amended birth certificate.
2. Identifying Information:

If all are registered and all have given their final consents, adoptees and their birth parents, or adoptees and their biological siblings can share their current names and addresses. If only one parent signed the surrender agreement or consented to the adoption, then the registration of the other parent is not needed for the exchange of identifying information between the adoptee and the registered birth parent.
3. Medical Information:

Birth parents can give medical and psychological information to the Registry any time after the adoption. If the adoptee is already registered, the information will be shared with him or her. If the adoptee is not registered, the information will be kept until the adoptee registers. The information is important to adoptees because it can indicate if they have a higher risk of some diseases. Medical information updates must be certified by a licensed health care provider.

The Adoption Information Registry cannot:
** search for missing registrants;
** release copies of original birth certificates or adoption records;
** release non-identifying information or medical information to birth parents;
** respond to medical emergencies.

Who can register For Adoption Information?

** The Registry can only accept a registration from an adoptee who was born or adopted in New York State; and is at least 18 years old.
** However, an adoptee who is under 18 years old can register to receive medical information updates if an adoptive parent signs the application.
** A birth parent may not register unless the adoptee is eligible to register and the birth parent’s consent to the adoption or signature on an instrument of surrender was required at the time of the adoption.
** The Adoption Registry may not accept a biological sibling’s application unless the adoptee was born or adopted in New York State and is at least 18 years old.

How long will it take For Adoption Information?

** Any medical information already submitted by birth parents will be given shortly after an adoptee registers.
** It will take at least six months to obtain general non-identifying information.
** It may take years to receive identifying information or it may never be available.
** This is because it cannot be released until all necessary parties have registered and consented to the release of the information.

What are the fees For Adoption Information?

** There is no fee to register with the Adoption Registry.
** However, some adoption agencies charge up to $50 to provide non-identifying information to the Adoption Registry.
** The adoptee must pay any agency fee.

What if the adoption was handled by an adoption agency?

** Some adoption agencies will provide non-identifying information directly to an adoptee.
** They can provide information more quickly than the Adoption Registry.
** An adoptee can contact the adoption agency to ask what services they provide and what fees they charge for providing those services.
** Adoption agencies are entitled to a registration fee not exceeding $20.
** The adoption agency is also entitled to a non-identifying information report processing fee not to exceed $50. Most adoption agencies do not charge a fee.

Birth Parent Consent Program For Adoption Information

** The services of the Adoption Information Registry have been expanded so that birth parents can register whether they give consent or do not give consent for the release of their contact information (name and address) to the adoptee.
** If the parents have registered their consent, the contact information will be released to the adoptee only after he or she reaches at least eighteen years of age and registers with the Adoption Information Registry.
** The new service is referred to as the Birth Parent Consent Program and began on November 3, 2008.
** The Birth Parent Consent Program requires birth parents to complete the Birth Parent Registration Form (DOH-4455) at the time of surrender.
** The form will be filed by the attorney or the adoption agency handling the adoption with the court.
** The court will forward the form to the Adoption Information Registry when the adoption is finalized.
** The Birth Parent Consent Program does not replace the traditional Adoption Information Registry and differs from the traditional Adoption Information Registry in two important ways.
** First, birth parents who are currently placing a child for adoption are required to complete the Form DOH-4455 at the time of surrender.
** Second, a birth parent who gives permission for the release of his or her contact information via Form DOH-4455 will not be asked for final consent nor will they be notified of the release of their contact information to the adoptee when the adoptee registers.